Step
2 Developing Objectives |
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Based on the foundation and
identified needs, develop the scope and objectives that your
process will address.
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Purpose
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Use the goals as your mission
statement--put them in clear view every time you meet.
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- To narrow the focus of your effort
- To decide what you are going to accomplish
- To define, categorize, and quantify objectives
- To agree on priorities for objectives
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Why?
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The objectives that you set here will
drive the action and the solution. As such, they will define
limits, help establish priorities, and identify time schedules
and funding requirements. Overall,
they will enhance the efficiency of your efforts. Objectives
become a test of accomplishment as you compare them to actions
taken throughout the decision process. In addition, once formed,
objectives anchor the course of the process. They help each
specialist evaluate what needs to be done, how much time and
funding may be required. |
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How?
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Objectives should be a natural outgrowth of
Step 1, Needs .
Roundtable reviews can hammer out objectives
in actions which are driven by a few key individuals. Roundtable
reviews are appropriate for small, well focused studies, some
operations and maintenance work, and other activities with a
small number of partipants or key decisionmakers guiding a larger
project.
Other processes may require numerous contacts, meetings,
data gathering, and consent building
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Develop Objectives
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Decide which needs your program will try to
meet. Examine each of these needs carefully and craft objectives
to meet them. Make the objectives as specific as possible--word
the objective so that specific measurements and timeframes can
be added. Consider amount, timing, temperature, water quality,
etc.
Objectives can be:
- Numerical measurements (water quality, instream flows)
- Political measurements (support, potential partners)
Sample:
- Need:
- Water for Old Holler Wetlands
- Objective:
- Provide 1,500 acre-feet of water between April 1 and
November 15. Water quality will be sufficient for waterfowl
(i.e. will not contain more than 1,000 milligrams per liter
of total dissolved solids).
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Try to develop as many different objectives that would meet
the need as you can. This will also force participants to re-examine
underlying needs. (e.g. Do you need water at Old Holler Wetlands
specifically or do you need wetlands within a 10-mile radius
of Settler's Creek to preserve the greybeard snowcatcher and
cut-tail trout? Do you need x amount of acre-feet at Marbled
Reservoir or do you need x amount of acre feet as a water supply
in Marble River Valley?)
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Choose
and Prioritize Objectives |
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Once you have a list of objectives, you need to decide
which ones will drive
your action. Which objectives will best meet your purpose and
prioritized needs? Which will be more cost effective? Which
are more timely? Which could create the largest base of support
and participation? (Often, the more complex the objective, the
more bogged down the process gets.)
Winnow down the objectives to a reasonable number. This
is by no means the final cut.
Prioritize the objectives by asking:
- How much does that particular issue or cause contribute
to the overall problem? Focus on the largest contributors
for the biggest results.
- Will solving the problem in one area simply move the
problem to another area? If providing a water supply to one
area robs the water supply from another area, you have not
solved the overall problem.
- What kind of funding do we have? If funding is limited
and inflexible, the objectives may be limited.
Present this data to the decisionmakers
, who will make the final cut on which objectives have what
priority.
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Pull
It Together
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Succcess:
Get the taproot of the matter: if objectives address
the symptoms (e.g., rebuilding the roof after the dragon
sneezes) but don't fix the root causes, then the problem
will occur again. |
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Once you know what objectives you will be concentrating
on, estimate how much effort it will take to realize these objectives.
The data and views obtained from this effort should enable the
team to:
- Determine the level of effort (detail)
needed to meet the objectives
- Verify an appropriate level of funding and probable schedule
for achieving the objectives
- Agree on what milestones will
be used to measure progress in meeting objectives
- Identify a product for reporting the achievement of the
objectives
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Tools
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Both formal and informal meeting and communication
techniques help gather input and shape objectives. Public
involvement and scoping techniques
provide information and perspectives. Input from affected publics,
technical disciplines, decisionmakers, and management are all
important.
Tools such as issue maps
and influence diagrams can
show interactions within needs and objectives.
Considering these interactions may help build consent
and participation.
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Ranking
Tools
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To decide what is most important to address,
find a fair, open way to rank items and apply it consistently.
Do a reality check with decisionmakers
to ensure that priorities match what is needed and doable. You'll
need to tailor tools and uses to your process. Techniques include:
- Multivoting and Ranking
techniques
- Everyone "spends" the same number of points to vote on
various objectives. The objective with the highest value thus
becomes the most important item, and so on.
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- Focus groups
- Let small groups negotiate priorities. Report each group's
answers. If results differ, you may need to analyze the reasons
for rankings before hammering out an agreement. This is especially
effective if you can get various groups, including opposition
groups represented in the same room.
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Focus
Tools |
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Focusing on the largest part of the problem
that can be addressed with the smallest amount of effort will
help ensure that objectives are effective. To analyze these
areas and communicate the rationale for
your objectives, use display techniques including:
- Pie charts.
- Pie charts show relationships between parts of a whole.
This can provide a quick overview to determine what is important
within a single area (e.g, how much water does each town use?).
See also percentage pie charts.
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- Bar charts.
- Bar charts show relationships of wholes to wholes. When
you want to compare a number of objects or show the same object
over a period of time, bar charts are particularly useful
(e.g., how have annual water amounts changed?).
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- Frequency charts.
- Marking down how often an event, problem, action, or
comment occurs can help determine its importance and relative
significance. A frequency chart records sample observations
to help you detect patterns.
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Look Forward
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Your objectives form the purpose or reason
for being for your process. To ensure success and to focus on
meeting the need and fulfilling the purpose:
- Create a short summary of the purpose and need
- Keep this statement in front of everyone every time you
get together.
- Start every document with this statement--and show how
the actions taken are steps to meeting these goals.
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Go/No
Go |
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Consider the issues below carefully. Answering "no" to
any of these questions indicates a need to revise
either our level of participation, objectives, or allocated
resources. Document findings, conclusions,
and recommendations to either continue the process or terminate
it . Share these with management and affected publics as
appropriate. Determine:
- Effectiveness:
- Do the objectives meet the identified needs?
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- Conflicts:
- Do the objectives conflict with any other Federal, State,
local, or Native American activity? Can these conflicts be
resolved?
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- Federal role:
- Do the objectives justify a Federal/ Reclamation role?
(Do they contribute to national interests? Will we manage,
develop, or protect water and related resources?)
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- Schedule and funding:
- Is the schedule still appropriate? Is the funding adequate
for the scope for each team member's and participant's projected
involvement?
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Go On
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Executive
Summary and Process Tours:
Determine Needs <----- >Identify
Resources and Constraints
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